Company Secretary

In Today’s Friday Read, we will be looking at the section from the Companies Act on the “Duties of a Company Secretary” in the Company Act, 2019 Act 992 (“the Act”).
In accordance with section 211 of the Act the duties of a Company Secretary include:

1. 1. assisting the Board to comply with the constitution of the company and with any relevant enactment;
   2. keeping the books and records of the company;
   3. ensuring that the minutes of the meetings of the shareholders and the directors are properly recorded in the form required by this Act;
   4. preparing and issuing out notices in the name of the company;
   5. ensuring that the annual financial statements of the company are dispatched to every person entitled to the statements as required by this Act;
   6. ensuring that all statutory forms and returns are duly filed with the Registrar;
   7. maintaining the statutory registers of the company;
   8. providing the Board with guidance as to the duties, responsibilities and powers of the Board and on the changes and development in the laws affecting the operation of companies;
   9. informing the Board of legislation relevant to or affecting meetings of shareholders and directors and their failure to comply with the legislation and reporting accordingly at any meeting; and
   10. advising the directors on their responsibilities as directors.

Let’s note that, it is safe to say a Company Secretary acts as the chief administrative officer of the company and has various responsibilities under the Companies Act of Ghana.